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USING THE BUSINESS TELEPHONE SYSTEM TO ACHIEVE EFFECTIVE COMMUNICATION

The business telephone system uses many lines on one phone in a business environment. This comes in handy when there is a need to achieve effective communication. The effectiveness of a business telephone system is in having certain features. Mobility is the first most useful feature. The system should be portable making it easier to communicate from wherever place an individual is. This allows employees to receive information and get feedback from clients conveniently. This gives room for businesses to pursue the desired path in a timely manner.

The system should provide a feature that allows video calls to be made. There should be the option to make face to face calls by incorporating video calls. Face to face calls allows businesses to obtain the correct information by allowing them to study the body language of the clients and reaping the associated benefits. The system should also avail a group directory.This enables the employees to find an internal contact easily and dial their extension upon finding it. The time spent on manually searching for an extension contact line is reduced significantly. The saved time can be spent on undertaking more important business activities.

An administrator portal should be provided for in the business telephone system. This enables services users to make the necessary changes without having to rely on their service providers. This helps to save up on money which would have been spent due to the additional costs incurred by depending on service providers to do so. This also allows the users to make changes as they arise. The business telephone system should also incorporate the integrated instant messaging function. This connects the calendar and the telephone system. Employees are able to check on the availability of their colleagues by referring to their calendar of events and make the necessary arrangements based on their results.

The call forwarding and routing option is another useful feature that a business telephone system should incorporate. This helps unanswered calls to be directed to a number that can be answered. The chance that calls might not be answered is done away with by allowing clients to communicate with businesses when the need to.This option gives businesses the chance to run an all-around the clock support system.As an entity purchasing the system, it is good to settle for one that has a warranty. This helps in meeting the cost of repairs that occur within the time frame of the warranty. It is also wise to purchase one with reasonable charges. Selecting an affordable service provider makes this possible. One should be able to achieve effective communication when all these requirements are met.

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